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Instructions for Authors
 
Terms of publishing papers in the journal “Medycyna Pracy”
for authors of manuscripts in English

Bimonthly “Medycyna Pracy,” published since 1950, is an organ of the Polish Society of Occupational Medicine and the Nofer Institute of Occupational Medicine (Łódź, Poland). The rules governing the procedure of publishing papers in the journal are adjusted to the “Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals” (http://www.icmje.org/urm_main.html) developed by the International Committee of Medical Journals Editors (ICMJE).

I. GENERAL
1. “Medycyna Pracy” publishes original papers, review papers, and case studies in Polish and in English (for instructions concerning articles in Polish: Regulamin ogłaszania prac w czasopiśmie dla autorów manuskryptów w języku polskim). Manuscripts that do not meet the requirements specified in the Instructions are returned to authors for redrafting before evaluating their contents. The journal also includes reports from national and international scientific conferences on occupational medicine. It also contains letters to the editor.
2. The articles published in “Medycyna Pracy” are screened for plagiarism and then reviewed. The principles for the reviewing and the review form are available from: Instructions for Reviewers.
3. Articles published in the journal are the property of the publisher Nofer Institute of Occupational Medicine, Łódź which acquires the exclusive copyright to the printed papers (including the right to publish them in the printed form, via electronic media and on the Internet). In relation to the above, the Authors shall not be paid any royalties. The use of the articles is set forth by the license CC BY-NC (Creative Commons Attribution-NonCommercial 3.0 Poland), and the Editorial Office recommends that the authors depositing their works in domain and institutional repositories should use the official published version of the article posted on the journal website (http://medpr.imp.lodz.pl/en). The Editorial Office also encourages the authors to deposit author’s version of the paper, i.e., pre-prints (before peer-review) and post-prints (after peer-review with revisions suggested by the reviewers) according to the publisher’s copyright and self-archiving policy published on Copyright and self-archiving policy.
4. The article should be submitted via Editorial System (http://www.editorialsystem.com/medpren).
5. Fees:
1) The Editorial Office of “Medycyna Pracy,” since April 1, 2016, collects the following fees from the authors:
  • 250 PLN / 60 EUR / 65 USD – the initial (non-refundable) fee for submission of the article to the journal. The payment must be made within 7 days from the date of submission. Initial verification of the article shall be started only after the publisher has received the initial fee.
  • 1500 PLN / 380 EUR / 400 USD – the editorial fee for preparation of the article for publication in the journal. The payment must be made within 14 days after receiving information that the article has been accepted for publication in the journal. The article may be published only after it has been approved for publication by the reviewers and the publisher has received the editorial fee.
2) The fees include VAT (23%).
3) Exemption from fees:
    a) letters to the editor and proceedings of the conferences, and symposia are exempted from payment of the fees,
    b) a reviewer who is the first author of the manuscript submitted to the journal and who in the past 12 months sent to the “Medycyna Pracy” journal minimum 5 reviews of different articles may be exempted from payment of the editorial fee after sending the application to waive the fee to the General Director of the publisher (Nofer Institute of Occupational Medicine).
4) Payment information:
Instytut Medycyny Pracy im. prof. J. Nofera
ul. św. Teresy od Dzieciątka Jezus 8
91-348 Łódź, Poland
X Oddział Banku Pekao SA w Łodzi
Payment from Poland: 23 1240 3028 1111 0000 2822 2749
Payment from other countries: IBAN: PL23 1240 3028 1111 0000 2822 2749, SWIFT: PKOPPLPW
  • Title of the 250 PLN / 60 EUR / 65 USD payment: Initial fee (article number in the Editorial System, name of the first author)
  • Title of the 1500 PLN / 380 EUR / 400 USD payment: Editorial fee (article number in the Editorial System, name of the first author)
5) The cost of bank charges is covered by the authors.
6) The invoice is issued by the Editorial Office after the fees have been placed on the publisher’s account; after it has been issued, it is available as a PDF file in the Editorial System.
7) In case of withdrawal of the article accepted for publication, the authors are reimbursed 70% of the editorial fee. The reimbursement may take place only on condition that the authors send to the publisher’s e-mail address: mp@imp.lodz.pl a completed and signed Request for reimbursement of the editorial fee.

II. SPECIFIC RECOMMENDATIONS
1. Agreement on the transfer of proprietary rights
The authors should submit via the Editorial System the Agreement signed by all authors. The form of the Agreement is available in the Editorial System (in step “Agreement”) after logging in. Submitting the signed Agreement means that the author/s agree(s) with the reservations included in paragraph III of those terms. According to the form, please indicate the input of the individual authors (including the information on the author of its concept, assumptions, methods used, etc.), while preparing the publication. Ghostwriting and guest authorship are a sign of scientific misconduct, and as such will be publicized by the Editorial Office by notifying the institutions employing the authors, scholarly societies, etc. Works will not be passed to Reviewers unless the Agreement is submitted via Editorial System.
2. The title page
It should contain: 1) the title of the article; 2) a running title (max 50 characters, including spaces); 3) name and surname of the author/authors; 4) affiliation (the name of the author’s workplace and the organizational unit); 5) full data of the corresponding author (including e-mail address and phone number); 6) the number and title of the program/research/grant under which the study has been carried out and the sources of funding used for the publication; 7) alternatively acknowledgments.
3. The form of the manuscript
Editors accept works prepared in Microsoft Word or Open Office, 12-point Times New Roman font, 1.5-spaced, prepared in A4 format.
The authors should submit via Editorial System the editable electronic copies of: 1) the manuscript body, 2) the title page, 3) files with editable tables, 4) files with figures (the Editorial Office, after the article is accepted for publication, asks the author(s) to send editable version of the figures).
ABSTRACT: Up to 250 words:
  • in the case of original papers: the abstract should have a structured form, i.e., it should be divided into: Background, Material and Methods, Results, Conclusions;
  • in the case of review papers: descriptive, i.e., containing most important information on the scope and type of review, methods of collection and selection of literature, as well as a short summary of the results of the review, with an indication for further research.
KEY WORDS: 6 – according to the Medical Subject Headings (MeSH).
ORIGINAL PAPERS: Their subject is to present the methods and results of their own research and thorough evaluation and the reference to other research on the topic. They should include:
  • Introduction: State of knowledge on the subject, formulated research aim.
  • Material and Methods, Results: Shown clearly, with reference to the tables and/or figures contained therein.
  • Discussion: With an indication of the extent to which the research aims were reached, and with references linking the research to other researches connected with the subject.
  • Conclusions: Should refer to the established aims of the paper.
REVIEW PAPERS: They are intended to provide a condensed presentation of results of recently published works on a given topic (or their chronological presentation) and a thorough assessment of the current state of knowledge. They should include:
  • Background: A clear and concise description of the scope of the review, outline of the research problem and the current state of knowledge in a given field, and a clear presentation of the aims and reasons for undertaking the review.
  • Methods: Precise description of the criteria for selection and exclusion of reference works with an indication of their limitations and/or advantages, indication of methods used to search the literature (searching of electronic databases, browsing of magazines), key words used, time period covered by the review (year of publication of the analyzed articles), language of publications, etc.
  • Results: Concise, clear, consistent and impartial description of new information, ideas, methods and prospective research in the discussed field.
  • Conclusions: They should indicate perspectives for further research and theoretical and/or practical implications of new findings or discoveries reported in the work.
Concise but clear intertitles should be used in the text to facilitate browsing of the paper by the readers. It is advisable to include most important data in tables and figures – the information contained there should not be repeated in the text.
REFERENCES: Up to 30 items in the original study and 60 items in the review paper – should take into account the full references of all of the publications (including legal acts, websites, etc.), referred to by the author in the text. Avoiding citation of author’s own publications is recommended to preserve author’s anonymity in the process of paper evaluation by reviewers. Reference should be numbered consecutively (Arabic numerals in square brackets) in the order in which they are first mentioned in the text. In the case of another citation of the same item, the same number should be given. Exemplary references – consistent with the guidelines of the International Committee of Medical Journal Editors (ICMJE):
  • for journals:
    – if the article is not in English: Wesołowski W, Czerski B. [Exposure to organic solvent vapors in the production of lacquers]. Med Pr. 1992;43(2):129–35. Polish.
    – if there is more than 6 authors: Kasperczyk S, Dobrakowski M, Ostałowska A, Kasperczyk A, Wilczyński S, Wyparło-Wszelaki M, et al. Lead-elevated activity of xanthine oxidase in lead-exposed workers. Med Pr. 2013;64(3):175–180, https://doi.org/10.13075/mp.5893/2013/0013.
  • in the case of books: Pałczyński C. Occupational allergy in healthcare workers. Łódź: Nofer Institute of Occupational Medicine; 2002.
  • for chapters in the book: Kopias J. Principles of organizing and exercising preventive health care over the working population. In: Byczkowska Z, Dawydzik L, editors. Occupational medicine in medical practice. Łódź: Nofer Institute of Occupational Medicine; 1999. p. 148–60.
  • in case of electronic sources:
    – homepage/website: World Health Organization [Internet]. Geneva: The Organization; 2016 [cited 2016 Mar 1]. Available from: http://www.who.dk.
    – part of a homepage/website: World Health Organization [Internet]. Geneva: The Organization; 2016 [cited 2016 Mar 1]. Highlights on health in Czech Republic 2005. Available from: http://www.euro.who.int/en/countries/czech-republic/publications3/highlights-on-health-in-czech-republic-2005.
Complete rules concerning literature are available in International Committee of Medical Journal Editors (ICMJE) at http://www.nlm.nih.gov/bsd/uniform_requirements.html.
TABLES: Should be prepared in one file, developed using the tools to create tables in Microsoft Word or Open Office and numbered (Arabic numerals). The titles and content of the tables should be prepared, including a footnote explaining the abbreviations used in the tables. Tables should be numbered consecutively in the order of their first citation in the text. The place of referring to a table in the main text should be marked with its number (e.g., Table 1).
FIGURES: Should be black and white, made in vector format (EPS, PDF, CDR or AI) and sent via Editorial System in bitmap format (JPG, GIF, TIF, BMP or PNG) or DOC/XLS file. Descriptions should be prepared in Arial or Myriad font in 2 versions: transformed and not transformed into curves. Signatures and content of the drawings and explanations for them should be prepared. Figures should be numbered consecutively (Arabic numerals), in the order of their first citation in the text. The place of referring to the figure in the main text should be marked with its number (e.g., Figure 1).
SOURCE OF DATA: With respect to all the data from other publications or unpublished sources that are in the main text of the article, tables and figures, the source of origin should be indicated. In case of including a table or a figure of other author/s, it is necessary to attach the consent of the publisher for such table or figure to be reprinted free of charge (according to the specimen – Appendix 3 and 4 to the Agreement).
4. Author’s proof and a copy for the author
Following the composition of the text, the corresponding author receives the article in a PDF file. The author within the deadline set by the publisher is obliged to make and send to the publisher the author’s proof, which includes only the corrections of the errors in composition. If the proof is not sent within the deadline set by the publisher, it shall have the right to issue and distribute the article in the form sent for author’s proofreading, and the author shall not have the right to make any claims in respect of any uncorrected errors.
Following the publication of the journal issue, the publisher sends the link to the article in the PDF format to the e-mail address of the corresponding author. The addressee is obliged to make it available to the co-authors (if any).

III. RESERVATIONS
1. Submitting the signed Agreement via the Editorial System means that the author/s declare(s) that:
1) he has/they have read the full text of the Creative Commons Attribution-NonCommercial 3.0 Poland (also known as CC BY-NC);
2) the article, including tables/figures/photographs/appendices (except those listed in point 7 of this paragraph), is the result of his/their original creative work, and he/they are entitled to exclusive and unrestricted copyright to the article and that by the date of the Agreement he has/they have not take any commitments that would limit or waive his/their right to the article;
3) he is not/they are not member/s of an organization of collective management of copyright and he has not/they have not concluded an agreement with an organization of such kind for the management of copyright;
4) he/they placed in the article on the title page full information about the source of funding (including the number and title of the project/research/grant, the name and the title/degree of the project manager) and other financial relationships with any organization or person with a direct financial contribution into the subject of the research or examined materials discussed in the article (e.g., through employment, consultancies, stock ownership, honoraria);
5) the article has not been previously published in any form or submitted for publication in another publishing house or editorial office;
6) the article does not contain statements inconsistent with the law;
7) all the necessary permits for the citations of other sources (citations beyond the so-called quotation law referred to in Article 29 § 1 of the Act of 4 February 1994 on Copyright and Related Rights) and others have been obtained by the author/s and attached to the Agreement (the declaration of the author of the photographs – Appendix No. 1 to the Agreement, the consent to using an image – Appendix No. 2, the consent allowing for a reprint – Appendix No. 3, the consent allowing for a translation and its reprint – Appendix No. 4);
8) there are no other circumstances that could expose the publisher to any liability to any third parties arising from the publication or distribution of the article;
9) he/they accept(s) publisher’s rights to make technical and linguistic editing without consulting them with the author/s, and also to shorten the submitted manuscripts;
10) he/they authorize(s) the publisher to make reprints of the article without the author’s proof and to determine the manner of distribution, price, number of editions and the number of carriers in the various editions, the type of binding and graphic design, in which the article will be distributed, and to advertise products of the publisher or third parties.
2. The author/s bear(s) full responsibility for the veracity of these statements. In the event a third party makes claims against the publisher in connection with the use of the article or disposal of the rights to the article, the author/co-authors shall undertake to join the proceedings as soon as he is/they are informed of this fact by the publisher, as well as to pay immediately, not later than within 14 days of the receipt of a written notice from the publisher, any costs incurred in this respect by the publisher and in particular the cost of damages, remedies, court costs and costs of legal assistance. This obligation includes the obligation of the author/s to cover all documented damages, including those resulting from the judicial or extra-judicial settlements or court ruling.


Editorial Office:
Nofer Institute of Occupational Medicine
Publishing Office
św. Teresy 8, 91-348 Łódź, Poland
tel.: +48 42 6314-717, fax: +48 42 6314-719
e-mail: mp@imp.lodz.pl

Version: April 1, 2016, last update: January 30, 2017

Terms (PDF)
Request for reimbursement of the editorial fee (DOC)
Terms in force until 2016 Mar 31 (PDF)
 
eISSN:2353-1339
ISSN:0465-5893